2023 AERA Annual Meeting

The place-based component will be held in Chicago April 13 through April 16. The virtual component will be held on an online platform on May 4 and May 5.

Submissions were due on August 1, 2022, which was an extended date from the original deadline of July 27, 2022. AERA is no longer accepting submissions for the 2023 Annual Meeting.

The program will be released on January 20.

Due to the size, scope and logistical management of the meeting, AERA relies entirely on paid staff to fulfill essential needs.

AERA invites applications for the Annual Meeting Graduate Student Assistance Fund. A number of AERA Divisions and Special Interest Groups (SIGs) provide scholarships to their members. To learn more, contact your Division or SIG leadership.

Acceptance notifications were sent on November 10, 2022.

Those submitting papers or organizing sessions decided on either component of the meeting or both, but they could submit the same proposal to only one component.

Those submitting papers or sessions made a choice at the outset whether they wish to present in Chicago or on the virtual platform, if their submission is accepted; there will be no subsequent changes in where the accepted work will be presented.

The modality (virtual or place-based) of each session is included in the online program.

The substantive sessions will be 90 minutes.

AERA is doing our best to ensure the health and safety of all attendees. We are working with the headquarter hotels to incorporate social distancing protocols into our sessions and events.

Sessions are either fully virtual or fully place-based. Attendees and presenters will engage in the session according to the designated modality of the session.

All attendees in Chicago will have full access to the virtual component of the meeting without any additional cost.

Attendees on the virtual platform will have access to all virtual sessions as well as recordings of a selection of high-profile sessions being held in Chicago. All other place-based sessions can only be accessed by place-based attendees.

If you plan to participate in the 2023 AERA Annual Meeting virtually, register as a virtual attendee and then login into AERA’s online platform when it is live.

Information about session formats, room set-ups, audio visual, and other preparation tips will be available for place-based presenters, chairs, and discussants as we get closer to the Annual Meeting.

The virtual Exhibit Hall will open in May 2023 and will be found on the Exhibitor tab in the 2023 AERA Annual Meeting online platform/app.

The onsite 2023 AERA Exhibit Hall will be at the Hyatt Regency Chicago.

AERA is doing our best to ensure the in-person experience is as safe as possible. All place-based attendees must adhere to AERA’s Vaccination Policy. The vaccination policy does not apply to virtual attendees.

AERA’s current policy does not allow for religious or medical exemptions.

Mask wearing is encouraged, but not required, in common areas. We expect attendees will be unmasked while eating or driving. Mutual respect and health and safety remain priority goals.

Registration opened on January 12. Visit the Registration page for more information.

To obtain help with your registration, please contact the AERA Registration Support Team on weekdays between 8 am and 6 pm ET at registration@aera.net or call 202-238-3200 and select Option 3.

Registration rates for 2023 will not change from the place-based fees that have held steady since the 2018 meeting in New York. Those presenting or attending only on the virtual platform will enjoy the low fees offered since the first virtual meeting in 2021. Place-based registrants will pay a higher fee, but they will be able to attend the virtual component at no additional cost.

Although AERA does not offer group rates, AERA members receive a notable discount on registration.

Guest registration is designed for the spouse, domestic partner, or family member of the registrant. The guest may visit the exhibits and attend the session in which the registrant is a participant. Guest registration is not applicable for professionals (including students) in the field of education research who will be attending sessions or presenting papers.

We strongly encourage attendees to join AERA through December 31, 2023, to be eligible for discounted registration for the Annual Meeting. AERA does not offer additional special rates such as discounts for presenting authors, invited speakers, chairs, discussants, teachers, or other educators and researchers.

Each paper must have one or more presenting authors and all presenting authors must register for the Annual Meeting no later than March 10, extended from February 10. If a presenting author does not register for the meeting by March 10, their name will be removed as a presenting author. If no presenting author has registered, the paper will be removed from the program. Individuals who are not listed as presenting authors cannot present at the Annual Meeting.

Registration will remain open through the duration of the Annual Meeting.

Virtual registration will remain open throughout the Annual Meeting. However, your registration should be completed at least 48 hours before you would like to login.

While we wish we could offer the opportunity to participate virtually for at no cost, the expense related to providing a virtual component is significant. For AERA to provide a high-quality meeting experience, a fee-based structure for virtual participation is necessary.

Onsite registration will be available. However, AERA strongly encourages attendees to pre-register for the Annual Meeting regardless of whether participation will be place-based or virtual. Registering early for the place-based meeting ensures there is enough time to verify your vaccination record. Registering early as a virtual attendee allows you to get familiar with the platform to ensure you can log in and navigate the platform effectively.

Send an email to annualmtg@aera.net with your full name as well as the title of your paper(s) and a letter can be created for you.

Professional development courses can be added to new or existing Annual Meeting registrations in the My AERA section of the AERA website. Early registration is encouraged as space is limited. Questions about the courses should be directed to profdevel@aera.net.

The headquarter hotels are the Chicago Marriott Downtown Magnificent Mile, Fairmont Chicago Millennium Park, Hyatt Regency Chicago, InterContinental Chicago Magnificent Mile, Radisson Blue Aqua Hotel, Sheraton Grand Chicago, and Swissotel Chicago.

Registration for the Annual Meeting is required before booking hotel accommodations. Once you complete your registration, your registration summary email will include a link to make an online hotel reservation. Visit Annual Meeting Housing for more details on hotel reservations.

For housing assistance or to modify your reservation, please contact AERA Housing Customer Service at or call 800-262-9974 or 404-842-0000.

AERA has secured a discounted rate for several hotels in Chicago. If you choose to use loyalty reward points rather than pay the discounted rate, please make your reservation directly on the hotel website instead of using the AERA Annual Meeting housing link included in your registration confirmation email. If you decide to use points for only a portion of your stay during the Annual Meeting, first make your reservation through the hotel website. Then, contact AERA Housing Customer Service at 800-262-9974 or 404-842-0000 and provide the confirmation number so our housing team can book additional nights in the same room at the discounted group rate.

Travelers are not required to quarantine. However, all place-based attendees must adhere to AERA’s Vaccination Policy and Travel Information guidelines.

For AERA Graduate Student members, AERA has obtained a special room rate for a block of rooms at all seven headquarter hotels and eleven other participating hotels for the 2023 Annual Meeting. Over 1,500 such rooms are available on a first-come, first-serve basis. When AERA Graduate Student members register for the meeting, their receipt will include a link to reserve a room within the room block.

The theme for 2023 is “Interrogating Consequential Education Research in Pursuit of Truth.”

The program will be released on January 20.

Send any changes to paper titles, authors, and session chairs and discussants to annualmtg@aera.net. Include all relevant details of changes. Online program changes will be made as quickly as possible.

The 2023 professional development courses are listed here.

Authors using the gallery can create a dynamic web-based presentation or they can simply upload a PDF of their PowerPoint (or another presentation format like Prezi) and benefit from all the advantages of the gallery. An email is provided to the first listed author, and the first author may invite other authors to work on a presentation.
All presentations in the gallery will receive a digital object identifier (DOI) which makes work more readily citable, discoverable and authenticates the time and date of presentation.

Recorded trainings from 2022 are available here:
Session 1 Recording: Friday, April 1, 2022; 1:00 – 2:15pm ET
Session 2 Recording: Monday, April 4, 2022; 7:00 - 8:15am ET
Session 3 Recording: Tuesday, April 5, 2022; 1:00 – 2:15pm ET

Notifications were sent November 10. A copy of the message will be in your Message Center. To access the Message Center, log in to your My AERA account. After you log in, click My AERA or find it at the top of the page. On the “My AERA” page, scroll down to the 2023 Annual Meeting and click “2023 AERA Annual Meeting Online Portal.” The Message Center link is on the Welcome page.

Send all program updates including changes to paper titles, session titles, authors, and session chairs and discussants to annualmtg@aera.net. Include the title of the paper and the session along with the requested change. Author updates should specify the name, affiliation, email address, role (presenting or non-presenting) of the author as well as the author order. The deadline for all program updates is March 1, 2023.

The AERA Meetings Team is working diligently to incorporate a vast number of changes into the program. Due to the high volume of requests for changes we appreciate your patience.

To update your personal information, log in to www.aera.net and click on the ‘My AERA’ link at the top right of the page. Click on ‘My Profile’ to update your information. It may take up to 24 hours for the information to be reflected online.

The deadline to upload final papers is March 10, 2023. The portal will open for final paper uploads after the program is released on January 20.

Information on exhibits and sponsorship is available here.

The application for exhibit space, sponsorship, and advertising is available here. View the prospectus.

AERA welcomes the opportunity to work with individuals and groups that would like to host a function during the 2023 AERA Annual Meeting. If you are interested in reserving Affiliate Group Space, fill out this form. If you have any questions, send an email to annualmtg@aera.net.

AERA is pleased to offer childcare services at the 2023 AERA Annual Meeting in Chicago. In partnership with a third-party vendor with extensive experience in providing childcare services at conventions, AERA will be offering deeply subsidized rates to meeting registrants. To ensure that the onsite Childcare Center is properly staffed and to facilitate planning of games and other activities at age-appropriate levels for the children, advance registration is required. The deadline for advance childcare registration is March 10, 2023. Questions regarding childcare services should be sent to annualmtg@aera.net.
To keep both adults and children healthy and safe, COVID-19 protocols with be implemented. The protocols include the use of temperature screening, hand sanitizer, disinfectant for surfaces and toys, and gloves worn to serve food. We will continue to monitor state and CDC websites to stay up to date on best practices.

To reserve childcare in advance:
1. When registering for the Annual Meeting, mark the check box “Click here to Request Information on Childcare Services”
2. You will be contacted to discuss your needs, pricing, and to reserve a space.